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Houston Convention Questions & Answers

In light of the COVID-19 national emergency, we have rescheduled NATCA’s 18th Biennial Convention in Houston originally scheduled for May. Convention is now rescheduled to take place at the Marriott Marquis in Houston, Saturday, Aug. 29, through Monday, Aug. 31. We are still finalizing plans for convention events on these new dates. In the meantime, find answers to questions below regarding hotel reservations, event registration, the updated schedule for submitting constitutional amendments, and more.

If you have any questions that aren’t answered below, please email Houston2020reg@natca.net.

HOTEL RESERVATIONS

Q1: I made a hotel registration at the Houston Marriott Marquis using the NATCA room block code. Do I need to cancel it?

A1: No. All previous reservations under our May room block have now been officially cancelled.

Q2: I made a hotel registration at the Houston Marriott Marquis WITHOUT using the NATCA registration code. Do I need to cancel it?

A2: Yes. If your reservation was NOT a part of NATCA’s room block, you’ll need to cancel it. For your awareness, the hotel has furloughed most of its staff as a result of the COVID-19 crisis. There is very limited staff at the hotel to answer the telephone. Therefore, your best option to cancel your reservation is through the Marriott website or app.

Q3: Will I need to make a new hotel reservation for the convention? How do I make that reservation? What is the deadline?

A3: Yes. All members planning to attend the convention will need to rebook their rooms. The hotel reservation cutoff date for our members is July 27. The new reservation link for the hotel is HERE.

Q4: What is the hotel cost for the new dates in August?

A4: The original negotiated room rate for the cancelled May dates for convention was $179 per night, plus applicable taxes. The new negotiated rate for the hotel for the new August dates for convention is $189 per night, plus applicable taxes.

EVENT REGISTRATION & MERCHANDISE PURCHASES

Q5: Will existing registrations and merchandise purchases for the convention be carried over?

A5: Yes. We are keeping everyone’s current registration and everything they purchased intact. Anyone who needs to cancel or change any part of their registration will need to log back into their registration and do it themselves. Click here.

Q6: I planned to come to the convention in May, but I cannot come in August. Can I get a refund?

A6: Yes. Anyone who cancels their registration will receive a refund. Anyone who needs to cancel or change any part of their registration will need to log back into their registration and do it themselves. Click here.

CONSTITUTIONAL AMENDMENTS PROCESS

Q7: Now that the convention has been rescheduled, will NATCA extend the deadline for members to submit constitutional amendments?

A7: Yes. As a result of the rescheduling of NATCA’s National Convention due to the impact of the COVID-19 pandemic, the time period to submit proposed amendments to the NATCA Constitution and/or resolutions for consideration at the convention has been extended to 11:59 p.m. EDT on Friday, May 1. In accordance with Article XIV, Section 1 of the NATCA Constitution, this new date for the submission of proposed amendments is 120 days prior to the beginning of the convention (Aug. 29-Aug. 31). As a reminder, all proposed amendments are required to be sent to Executive Vice President Trish Gilbert (tgilbert@natcadc.org) for submission to the National Constitution Committee. Members with questions about this process should contact their Constitution Committee representative or NATCA General Counsel Marguerite L. Graf (mgraf@natcadc.org).

Q8: If I previously submitted an amendment, do I need to resubmit it?

A8: All proposed amendments already submitted will remain in consideration at convention; there is no need to re-submit any previous timely submissions. New submissions will be issued as a supplement to the already-printed package of proposed amendments and resolutions that was recently distributed to the membership. Members with questions about this process should contact their Constitution Committee representative or NATCA General Counsel Marguerite L. Graf (mgraf@natcadc.org).

CONVENTION EVENTS

Q9: What is the schedule for the evening Convention events?

A9: The Convention Planning Committee is coordinating with the event venues about availability and working to reschedule everything. Event locations are not confirmed, but should be finalized by the time registration comes back up. Right now, the planned schedule is as follows:
Friday, August 28 – Opening Reception
Saturday, August 29 – Regional Dinners
Sunday, August 30 – Solidarity Night
Monday, August 31 – Closing/NATCA Charitable Foundation Event

We thank you for your patience during this time, and hope to get this finalized and return to normal in a timely manner. Again, if you have any questions that were not answered above, please email Houston2020reg@natca.net.