Activism & Training Expo (ATX)

For NATCA’s Activism & Training Expo in Las Vegas, Dec. 12-16, we will use an event app called Whova. Download the Whova app to access the event schedule, venue map, and more: https://whova.com/portal/annua3_202212

After downloading, search for “NATCA ATX” on the events list, and enter the event invitation code: natcaatx2022

You can also access the class schedule, without downloading the app or signing in, by using this link from desktop or mobile: https://whova.com/web/X2gJFS2-lQVptFFlOzNzgoGsi1dXNKWPhc8bmbsATJw%3D/

Once you have the app, you can view the agenda, add sessions to your personal schedule, send questions to ATX presenters, and sort the many sessions available to you by Tracks associated with your interests at ATX. From the agenda, filter by tracks at the top of the screen. The app will also give you important to-the-minute updates from the ATX team.  

Find the download link, instructions, and contact information for any questions you may have at natca.org/atx

We’re excited to see you in Vegas!

All expenses incurred for the NATCA Activism and Training Expo will be reimbursed in accordance with the NATCA Expense Reimbursement Policy dated January 2017, with the following modifications regarding air travel.   

Individuals purchasing airline tickets for ATX should attempt to purchase the lowest rate available in economy class. Tickets for ATX shall be purchased no less than seven (7) days prior to the date of travel to be eligible for reimbursement. Members may attend nonconsecutive dates of ATX, however, you will only be reimbursed for one (1) round trip airline ticket for ATX attendance under this policy. Additional airfare purchased to attend nonconsecutive days of ATX will be at the expense of the purchaser. Proof of purchase (i.e., the original passenger ticket receipt) must be submitted for reimbursement. The purpose of travel must be indicated, along with an explanation of the official Union business being conducted. NATCA will not reimburse the cost of business or first-class airfare. Travelers may take advantage of upgrades, provided that such upgrades are at no cost to NATCA. 

Members will need to submit their voucher electronically via the Concur system. The budget line for ATX in Concur is 91. When submitting your final voucher, you will be asked to name an approver. Andrew LeBovidge will be the name to use as the approver. You will find answers to many of the most common Concur questions by clicking HERE. If you DO NOT have a Concur account you can easily request an account by contacting Bill Bamford, NATCA’s Deputy Comptroller at [email protected]. Once you have an account, you can add all of your information for a direct deposit reimbursement. You can find the expense reimbursement policy HERE

When and where is the ATX?

The event will be DECEMBER 12- DECEMBER 16 and held at Caesars Palace in Las Vegas, Nevada. Monday-Thursday will be full days with Friday being a half day.

Who is invited to attend ATX?

All members in good standing are invited.

What is the purpose of ATX?

The ATX has been created to expose members to as many aspects of the organization as possible. Members will have the opportunity to create their own class schedule for each day they attend. The scheduled offerings will include condensed NATCA Academy classes, exposure to NATCA committees and a comprehensive look at the many avenues that members have to become activists for their union.

How will my travel expenses be covered?

ALL reimbursement will be covered by the National Office in accordance with NATCA’s financial policy.

All expenses incurred for the NATCA Activism and Training Expo will be reimbursed in accordance with the NATCA Expense Reimbursement Policy dated January 2017, with the following modifications regarding air travel.

Individuals purchasing airline tickets for ATX should attempt to purchase the lowest rate available in economy class. Tickets for ATX shall be purchased no less than seven (7) days prior to the date of travel to be eligible for reimbursement. Members may attend nonconsecutive dates of ATX, however, you will only be reimbursed for one (1) round trip airline ticket for ATX attendance under this policy. Additional airfare purchased to attend nonconsecutive days of ATX will be at the expense of the purchaser. Proof of purchase (i.e., the original passenger ticket receipt) must be submitted for reimbursement. The purpose of travel must be indicated, along with an explanation of the official Union business being conducted. NATCA will not reimburse the cost of business or first-class airfare. Travelers may take advantage of upgrades, provided that such upgrades are at no cost to NATCA.

How do I submit reimbursement for my ATX expenses? 

Members will need to submit their voucher electronically via the Concur system. The budget line for ATX in Concur is 91. When submitting your final voucher, you will be asked to name an approver. Andrew LeBovidge will be the name to use as the approver. You will find answers to many of the most common Concur questions by clicking HERE. If you DO NOT have a Concur account you can easily request an account by contacting Bill Bamford, NATCA’s Deputy Comptroller at [email protected]. Once you have an account, you can add all of your information for a direct deposit reimbursement. You can find the expense reimbursement policy HERE. 

Will meals be provided at ATX?

Yes, breakfast and lunch will be provided during ATX Monday through Thursday and breakfast only for Friday. Unless otherwise coordinated, dinners will be on your own but should be expensed back to NATCA in compliance with NATCA’s National Expense Policy. 

Do I have to attend the entire week?

NO! In order to receive reimbursement for travel, you must attend ONE FULL DAY.

Will there be duty time or excused absence for travel?

No. Members will need to use appropriate forms of leave or simply plan to attend on their regular days off.

Lodging

This year’s conference will be held at Caesars Palace Hotel, Las Vegas. If you requested lodging through the registration process, your hotel confirmation number will be emailed to you about a week before the conference.

The NATCA National budget will pay 100 percent of a participant’s room/tax if they share a room with another dues paying member for the NATCA covered nights of Sunday, Monday, Tuesday, Wednesday and Thursday (December 11, 12, 13, 14, 15).

The NATCA National budget will pay 50 percent of the room/tax for attendees who do not share a room. Therefore, attendees wanting a single-occupancy room are responsible for paying half the $144 room rate plus tax for the NATCA covered nights.

How do I reserve a room for ATX, which falls under the NATCA National Rooming Policy?

The ATX Planning Committee will reserve your room per the information you provide during the registration process. You will be responsible for any fees incurred for incorrect data you entered into the reservation system (e.g., arrival and departure dates).

Will NATCA pay for my hotel bill if I stay at a different hotel?

NO. If you choose to book your hotel room outside the of ATX registration process you will not be reimbursed for lodging.

I want to room with a specific NATCA member. Can I request this through the registration site?

The registration process will allow you to either input the name of the NATCA member that you want to share a room with, or you can request that we find you a NATCA member roommate. To make a requested roommate pairing successful both attendees must request to room with each other. No confirmation email will be sent out regarding roommates. The ATX registration team will contact you if there are any issues with your roommate request.

I registered for a single room, but now I want a roommate. How do I change my registration?

To change your lodging status, please read below on “How do I CHANGE or CANCEL my ATX registration?”

I registered for a roommate, but now I want to change to a single room status and pay half of my rooming costs as covered under the National Rooming Policy. How do I do this?

To change your lodging status, please read below on “How do I CHANGE or CANCEL my ATX registration?”

How do I CHANGE or CANCEL my ATX registration?

DO NOT CALL THE HOTEL TO CHANGE OR CANCEL YOUR REGISTRATION.

Before November 10, 2022 please visit the registration website and select Modify Registration. You will need your reference number and email address that you used to make your original registration. To cancel your registration: once you are logged in, you will see a link to “Cancel Registration” on the right hand side and can follow the prompts from there. To modify your registration: once you are logged in, advance to the appropriate section that needs to be modified and follow the prompts from there.

After November 10, 2022, please email [email protected] to modify your registration. DO NOT call the hotel with questions or changes. They have specific instructions that all rooming issues will be communicated through the ATX registration team.

Hotel Cancellation Policy:

The host hotel has a 72‐hour cancellation policy. If you cancel your reservation, change to a later arrival date, or change your rooming status without modifying your registration online or without contacting the ATX registration team prior to the deadline, you will be charged a fee of one night’s lodging plus tax.

NOTE: If you are within the 72-hour cancellation period and modify your rooming status from single to double or double to single, resulting in an empty room or half of a room, you will be charged a fee for a full or half room night.

When will I receive a hotel confirmation number?

You can expect to receive your hotel confirmation number about a week before the event.

If you have any additional questions, please email [email protected].